Audit the opportunity.
Establish the evidence and select a credible, viable opportunity.
Explore the AuditThe First Win Automation
One worthwhile workflow.
A complete first engagement.
Pay for one worthwhile workflow implementation. For qualifying businesses, the Automation ROI Audit and practical training for three key employees are included at no additional charge.
A combined starting engagement
A first implementation.
A first implementation.
With the work around it.
The assessment, implementation and employee capability connect in one engagement. Explore what each part contributes.
Implement one workflow.
Build, test and transfer one agreed operating loop, from trigger to recorded outcome.
Explore implementationEquip three employees.
Develop a repeatable way to direct AI work, judge its output and apply the learning.
Explore the trainingFor established businesses with a suitable workflow. We’ll confirm fit and scope together before implementation.
What you receive
The first result.
The first result.
And the ability to use it.
A clear record of the work, the decisions and what your team receives.
- 01
Automation ROI Audit
Assess the work and select a credible, viable opportunity.
- 02
One agreed implementation
Build, prove and transfer a bounded workflow.
- 03
Training for three key employees
Develop practical agentic workflow capability.
- 04
Explicit handover
Agreed documentation, access and operating responsibilities.
Closed-Loop Workflow Protocol
Four stages.
One measurable improvement.
A practical route from the business constraint to a working automation your team can operate.
1
MeasureFind the Constraint.
We measure demand, delivery capacity and how work moves through your business to identify what is holding growth back.
2
IdentifyChoose the Winner.
Using the evidence and time study, we select the strongest opportunity, then agree its scope, expected return and success measures.
3
BuildThe Automation.
We connect your existing tools and build around your business rules, approvals and exceptions, then test the complete workflow against the agreed result.
4
ActivateTrain and Hand Over.
We train your team live and provide recordings and documentation so they can run the system confidently. Ongoing support is available after launch.
Working together
A defined scope.
A defined scope.
Clear responsibilities.
Agree the boundary, the people involved and the decisions needed to move the work forward.
- The scope
- One coherent workflow with an approved boundary. Broader adoption work is scoped separately.
- Your team’s part
- Operational context, appropriate access, timely reviews and three key training participants.
- A useful next step
- Begin with a conversation about the work and whether a First Win is worth investigating.
Related implementation experience
Solar installation company.
Solar installation company.
80 employees. One end-to-end workflow.
A solar service business connected its reporting-to-payroll workflow. Examine the work, measurement and result of this selected implementation.
$87,840
per year, annualized
Time-value capacity
15
managers
In the reporting workflow
$7,320
per month
Time-value capacity
One workflow, from daily manager reports to monthly payroll preparation. See the work behind the result.
Explore the case studyMeasured hours × loaded rates. This time-value capacity belongs to the first reporting-to-payroll workflow, separate from the later builds. It is not a claim of reduced payroll expense or a promise of cash savings.
to payroll.
Questions about this service
Straight answers.
What you need to know before starting a conversation.
What is included?
One workflow implementation, an Automation ROI Audit and training for three key employees. You pay for implementation; the Audit and training are included at no additional charge.
What counts as one workflow?
One connected process, from its trigger to a recorded outcome. We agree its systems, exceptions, approvals and success criteria before building.
How do we choose the first workflow?
The Audit compares value, costs, feasibility and readiness. Together, we choose a worthwhile opportunity and agree what success looks like.
What if the Audit recommends no build?
You receive the evidence and recommended next steps. The proposal confirms how a no-build outcome affects the engagement before work starts.
Who should attend the training?
Choose three people who run the workflow, review its results and can share the method with colleagues. We agree the training format together.
What is handed over, and what is extra?
Handover includes the agreed deployment, documentation and access. Additional workflows and wider rollout are separate; any ongoing support is set out in the proposal.
A useful next conversation
Bring us the work
you want to improve.
Discuss your priorities, the people and systems involved, and a useful next step.
Denis Rafailov
Founder, AITOC.io · 14 years building business software
I founded AITOC.io to help other business owners automate with confidence—one process at a time.